microsoft outlook email signature templates

MICROSOFT OUTLOOK EMAIL SIGNATURE TEMPLATES HOW TO
MICROSOFT OUTLOOK EMAIL SIGNATURE TEMPLATES DOWNLOAD

When creating a signature in Outlook, there are options in the ‘ Edit Signature’ box to change the font style, colour, and alignment of your text. Make your signature as clear and helpful as possible. As your email is sent forward to other readers, your logo is a quick, visual reminder of who you are. Including a logo is a great way to increase the brand awareness of your company. Depending on your needs and preferences, helpful details to include could be: What to include in your email signatureĪ good email signature should give the reader any essential information you want them to have in a quick and easy-to-read manner. To display images properly, make sure your image is optimised for web resolution with 72dpi. Make sure your images are between 300 to 400 pixels wide, and 70 to 100 pixels in height. Image proportions are essential for creating a professional, polished email signature in Outlook. Without this feature, your image may skew or distort. If you’re resizing images, ensure the “ Lock aspect ratio” checkbox is selected, as this will preserve the proportions of an image. Right-click on your image, select “ Picture” and click “ Size” and rescale to fit.

Customise the image in your signature and resize it to suit.

Select the image icon and insert your chosen file.

Select the signature you want to add an image to from the drop-down list.

Open a new, untitled message and select the “ Signatures” option.

If you have a desired image to include in your signature, such as a business logo, you can simply add it by following these steps:

Personalise your signature for immediate messaging or save it from within the “ Signatures” option.

Paste your chosen signature into a blank message from within Outlook.

Copy the signature you like (carefully selecting all of its elements).

MICROSOFT OUTLOOK EMAIL SIGNATURE TEMPLATES DOWNLOAD

Download the template from the Email Signature Gallery.

Microsoft offers users pre-made templates from its Email Signature Gallery.

MICROSOFT OUTLOOK EMAIL SIGNATURE TEMPLATES HOW TO

How to create an email signature from a template in Outlookįor easier and more professional signatures, Outlook users can nominate a pre-designed template to personalise and use as an email signature. Select your chosen signature from the drop-down list.With a new email message open, from the ribbon bar click on “ Signatures” to make the options visible.From your inbox, select “ New Email” to open a blank, untitled message.Once you’ve created and saved a new signature in your inbox, you can easily change between these when you sign-off messages.

If you have already created an email signature, or have multiple signatures for different reasons, such as business and personal accounts, then you can select one of these to appear in your messages. In most versions of Microsoft Outlook, you can either add an email signature manually or assign one to fix to a message automatically. How to add a signature to an email in Outlook

After clicking on the relevant signature, input your chosen text in the ‘Edit signature’ box below.

Click a signature to edit, or ‘ New’ to add a new one (this will need a name and it’s worth having a ‘default’ or standard signature for most emails).

Click ‘ Signature’ at the top to see the ‘ Signatures and Stationery’ box.

From the ‘ New Email’ option in the ribbon bar, open a blank email as if you were creating a default message.

How to add a new email signature in Outlook They can make a big difference when it comes to enhancing the exposure of your business details. These are simple to create and add to your messages, taking just a few minutes to complete. How to create and add an email signature in Microsoft Outlook – Instructions, Troubleshooting & FAQsį you’re new to Microsoft Outlook or have recently updated to a newer model, you might consider personalising your emails with a bespoke signature.

Microsoft outlook email signature templates